I. Chairperson :
The Chairperson is the official face of HSTP and keeps track of HSTP as a whole, making sure that there is reasonable long-range and pre-trip planning, that HSTP doesn’t go broke, that HSTP gets good exposure to potential groups of trip participants, etc. More specifically, the Chairperson should have an idea of what trips are being considered for the upcoming year, how well leader and crew recruiting are going, whether equipment needs to be purchased for the particular trip, and so on. The Chairperson needs to confer with the Finance person to make sure that HSTP has sufficient funds to pay for whatever trips are being planned. The Chairperson also is called upon to make presentations of HSTP to High School Hikers and other such groups that are the likely source of future trip participants.
2. Vice Chairperson :
The Vice Chairperson’ s main duty is to help the Chairperson with all the above duties and to take over if the Chairperson is traveling, off getting married, or some other such diversion. In addition the Vice Chairperson is in charge of tasks such as updating files and HSTP documents, many of which date back from pre-computer days !
3. Project Evaluation :
Project Evaluation’ s main job is to contact potential trip sponsors arrange a schedule of upcoming trips. This involves finding out what the work will entail, how many people can be accommodated, what the sponsor’s budget is, when they are able to host a HSTP trip, etc. Occasionally Project Evaluation is called upon to scout out a potential trip location.
4. Finance :
Finance is in charge of keeping track of HSTP’s budget. The Finance person is aided by a Treasurer, who although important, is not a voting member of the HSTP Ex Comm. Specific duties of the Finance person include making sure that HSTP doesn’t schedule too many trips too close together so that we bounce our checks, working with trip leaders and cooks to make sure they have the money they need when they go to buy food, airline tickets, etc., and cashing the trip deposits from participants:
5. Leadership Development :
Leadership Development works on keeping a good supply of qualified trip staff (leaders, assistant leaders, and cooks). Leadership Development also arranges any training that the staff needs, such as first-aid certification, plant ID courses, or anything else that the steering committee decides is important for leaders to have.
6. PR & Recruitment :
PR & Recruitment is in charge of advertising trips and recruiting participants for trips. This includes making and putting up posters at schools, purchasing ads in newspapers, and working with our web person to keep our website updated. PR & Recruitment is also tasked with presenting HSTP to the community even at times when there are no upcoming trips.
7. Secretary :
The Secretary’s main job is to take notes at HSTP meetings, get the notes out to the participants, and schedule and facilitate upcoming meetings. S/he also should be able to take charge of mailings that have to go out, such as election ballots and our rather infrequent newsletter .